UKTC Archive

RE: Do we need to keep a hard copy TPO?

Subject: RE: Do we need to keep a hard copy TPO?
From: Howe, Ron
Date: Dec 20 2013 11:39:35
Hi Alastair,

You must keep the the original paper Order which is usually hived away
by the legal team with all the terrier land packs. Otherwise, there is
no requirement to keep an additional hard office 'copy', only to keep a
register and make provision so a copy of the TPO can be inspected on
request at all reasonable times. So, for that purpose we only have
electronic copies which can be looked at and printed off at any time as
required.

"(3) A copy of the order shall be made available for inspection, free of
charge, at all reasonable hours, at the offices of the authority by whom
the order was made; and where an order is made on behalf of an
authority, it shall be made available for inspection also at the offices
of the authority on whose behalf it was made." 

Ron Howe
Principal Tree Officer (Planning)
Mole Valley District Council
Tel. 01306 XXX XXX
Website -www.molevalley.gov.uk 

Please take a look at the new 2012 Tree Protection Regulations and
guidance
http://www.communities.gov.uk/documents/planningandbuilding/pdf/2127685.
pdf at: http://www.legislation.gov.uk/uksi/2012/605/contents/made


-----Original Message-----
From: Alastair Durkin [mailto:ADurkin@xxxxxxxxxx.gov.uk] 
Sent: 20 December 2013 10:40
To: UK Tree Care
Subject: Do we need to keep a hard copy TPO?

I know this has been asked before, but I can't seem to find it in the
archive.

In search of more space that we can rent out to others, the question is
being asked whether we need to actually keep hard copies of our TPOs and
TPO files, or whether they can be just kept digitally. Our TPOs are
sealed, but I know there is no requirement in the legislation to do so.
Does this make a difference to whether they need to be kept?

Cheers

Alastair



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