UKTC Archive

RE: Do we need to keep a hard copy TPO?

Subject: RE: Do we need to keep a hard copy TPO?
From: Rodger Lowe - Senior Tree Officer (RED)
Date: Dec 20 2013 15:06:39
The legal beasts will want to smell the parchment and stroke the seal before 
they commence battle..othewise they wont get out of bed.

-----Original Message-----
From: Alastair Durkin [mailto:ADurkin@xxxxxxxxxx.gov.uk]
Sent: 20 December 2013 14:14
To: UK Tree Care
Subject: RE: Do we need to keep a hard copy TPO?

Well this is what I had always thought Ron, but where does it say you must 
keep a hard copy?

Alastair Durkin
Senior Tree Officer
Planning Policy & Trees

Tandridge District Council
The Council Offices
Station Road East
Oxted, Surrey
RH8 0BT

Tel: 01883 XXXXXX
Fax: 01883 XXXXXX

adurkin@xxxxxxxxxx.gov.uk
www.tandridge.gov.uk
-----Original Message-----
From: Howe, Ron [mailto:Ron.Howe@xxxxxxxxxxx.gov.uk]
Sent: 20 December 2013 11:39
To: UK Tree Care
Subject: RE: Do we need to keep a hard copy TPO?

Hi Alastair,

You must keep the the original paper Order which is usually hived away by the 
legal team with all the terrier land packs. Otherwise, there is no 
requirement to keep an additional hard office 'copy', only to keep a register 
and make provision so a copy of the TPO can be inspected on request at all 
reasonable times. So, for that purpose we only have electronic copies which 
can be looked at and printed off at any time as required.

"(3) A copy of the order shall be made available for inspection, free of 
charge, at all reasonable hours, at the offices of the authority by whom the 
order was made; and where an order is made on behalf of an authority, it 
shall be made available for inspection also at the offices of the authority 
on whose behalf it was made."

Ron Howe
Principal Tree Officer (Planning)
Mole Valley District Council
Tel. 01306 XXX XXX
Website -www.molevalley.gov.uk

Please take a look at the new 2012 Tree Protection Regulations and guidance 
http://www.communities.gov.uk/documents/planningandbuilding/pdf/2127685.
pdf at: http://www.legislation.gov.uk/uksi/2012/605/contents/made


-----Original Message-----
From: Alastair Durkin [mailto:ADurkin@xxxxxxxxxx.gov.uk]
Sent: 20 December 2013 10:40
To: UK Tree Care
Subject: Do we need to keep a hard copy TPO?

I know this has been asked before, but I can't seem to find it in the archive.

In search of more space that we can rent out to others, the question is being 
asked whether we need to actually keep hard copies of our TPOs and TPO files, 
or whether they can be just kept digitally. Our TPOs are sealed, but I know 
there is no requirement in the legislation to do so.
Does this make a difference to whether they need to be kept?

Cheers

Alastair



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